# Advance Your Career as an Executive Secretary at PT Transcoal Minergy
Stepping into a prominent role within the energy sector offers a unique chance to shape corporate efficiency while contributing to sustainable resource management. PT Transcoal Minergy stands at the forefront of underground coal mining in Indonesia, leveraging over two decades of industry leadership. By balancing advanced extraction methodologies with strict environmental stewardship, the organization transforms natural resource development through meticulous planning, particularly across its operations in Kalimantan.
To support continuous corporate growth and streamline executive workflows, the company is currently seeking a dedicated and experienced professional for a key administrative position.
## Position Overview: Executive Secretary
As the Executive Secretary, you will serve as the crucial administrative backbone for senior leadership. Your day-to-day focus will center on managing complex schedules, optimizing communication channels, and executing high-level clerical tasks to guarantee uninterrupted operational flow.
Core Responsibilities
* Schedule and Meeting Management: Efficiently coordinate appointments, conferences, and executive meetings while ensuring all requisite documentation and materials are fully prepared in advance.
* Professional Correspondence: Skillfully draft, meticulously proofread, and distribute official memos, emails, and business correspondence on behalf of executives.
* Task Prioritization: Track and prioritize daily objectives for the leadership team, guaranteeing that strict deadlines are met and emerging issues are resolved proactively.
* Financial Administration: Accurately manage executive expense reports, process invoices, and maintain organized financial documentation.
* Communication Hub: Handle incoming calls, screen communications, and direct urgent matters to the appropriate stakeholders with discretion.
* Board Coordination: Assist extensively in preparing board meetings, which includes agenda formulation and comprehensive minute-taking.
* Data and Record Management: Maintain systematic digital databases and filing systems for rapid document retrieval and secure archiving.
## Candidate Qualifications and Requirements
To excel in this dynamic environment, applicants must demonstrate a blend of technical expertise, organizational prowess, and professional discretion.
* Educational Background: Hold a minimum of a Diploma degree in Secretarial Studies, Business Administration, Office Management, or a closely related discipline.
* Professional Experience: Bring 3 to 5 years of proven experience in a similar capacity, providing high-level support to senior executives.
* Technical Proficiency: Demonstrate advanced command over modern office management software, with a specialized emphasis on the Microsoft Office suite.
* Communication Mastery: Possess exceptional written and verbal communication skills in English. Proficiency in Mandarin will serve as a distinct competitive advantage.
* Behavioral Competencies: Exhibit rigorous attention to detail, exceptional time-management capabilities, and the resilience to multitask efficiently in a fast-paced corporate setting.
* Integrity and Discretion: Maintain absolute professionalism, high integrity, and strict confidentiality when handling sensitive corporate information.
* Interpersonal Aptitude: Display strong interpersonal skills to facilitate seamless interactions with internal and external stakeholders, backed by solid critical thinking and problem-solving abilities.
## Work Location and Next Steps
This permanent position is based at the company's corporate headquarters located in North Jakarta. If you possess the requisite experience and a passion for supporting executive leadership within a pioneering mining enterprise, we invite you to submit your application and take the next significant step in your professional journey.