# Career Opportunity: Document Controller at Maxim Indonesia
Finding the right career path means joining an organization that continually transforms everyday convenience into seamless reality. Since 2003, our team has pioneered forward-thinking transportation solutions, redefining urban transit to make commuting dependable, accessible, and safe. By adapting smart digital solutions to the distinct logistics of major metropolises and provincial centers, we bridge the gap between passengers and drivers. Commuters enjoy effortless booking, while drivers benefit from optimized routing algorithms that minimize idle hours and maximize productivity.
Maxim is a versatile online mobility platform engineered to satisfy an extensive spectrum of modern everyday needs. Since launching in Indonesia in 2018, the enterprise has expanded rapidly from a modest launch to active operations across 72 cities, with ongoing plans to reach every corner of the archipelago. Our ecosystem covers everything from two-wheel and four-wheel ride-hailing to parcel shipping, freight cargo, wellness services, domestic cleaning, and food delivery.
To support this rapid operational trajectory, our regional headquarters in South Jakarta is seeking an organized, detail-oriented professional to step into the role of Document Controller.
## The Role: Document Controller (Jakarta Headquarters)
Document management is the backbone of our administrative integrity and legal compliance. As our daily workflows multiply alongside our footprint in Southeast Asia, this role ensures our corporate memory, contractual records, and formal correspondence remain pristine, secure, and instantly accessible.
Core Duties and Responsibilities
* Information Flow & Registration: Oversee the end-to-end receipt, distribution, and systematic recording of all internal and external mail, institutional filings, powers of attorney, and commercial contracts.
* Electronic Record Administration: Maintain, log, and index corporate files inside our centralized Electronic Document Management System (EDMS) to preserve real-time data accuracy.
* Archival Maintenance: Establish, monitor, and refine both physical and digital archive repositories, adhering strictly to enterprise retention protocols.
* Information Retrieval: Locate, verify, and dispense requested documentation to department heads and operational units under strict compliance standards.
* Administrative Inventory Management: Supervise the logistics of outbound communications, tracking inventory levels for mailing supplies and corporate packaging.
* Corporate Identification Control: Facilitate the authorized ordering, custody, and systematic replacement of enterprise seals and stamps.
## Candidate Qualifications
We seek an articulate administrator who takes pride in absolute precision and possesses a solid command of enterprise document architecture.
Minimum Qualifications
* Language Capability: Upper-intermediate (B2) or higher working proficiency in English, with excellent written and verbal business communication skills.
* Professional Background: Between one to three years of verified hands-on experience handling structured document pipelines and record control.
* Academic Foundation: A completed Bachelor’s degree from an accredited university.
* Software Competence: Advanced literacy with modern personal computers, particularly the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* System Knowledge: Prior familiarity with dedicated Electronic Document Management Systems (EDMS) or enterprise document software will be treated as an asset.
## Why Join Maxim?
We foster a collaborative environment where initiative is rewarded and professional development is actively cultivated through cross-functional partnership.
Compensation and Workplace Benefits
* Prime Work Environment: Full-time, on-site role based out of our modern facility in South Jakarta, operating on a standard business schedule (Monday through Friday, 9:00 AM to 6:00 PM).
* Financial Stability: Dependable monthly base pay paired with structured annual performance evaluations and financial incentives.
* Time Off: Paid annual leave allocation along with dedicated sick leave provisions.
* Overtime Protection: Fair compensation structures for eligible work performed outside standard working hours.
* Social Security & Health: Full coverage through national welfare programs (BPJS Ketenagakerjaan and BPJS Kesehatan).
* Robust Corporate Infrastructure: Access to dedicated technical help desks, comprehensive internal legal guidance, automated CRM tools, an educational repository, and corporate messaging channels.
* Mentorship Culture: Direct guidance from senior business and legal administrators who actively share institutional expertise and nurture professional capability.
## Application Instructions
If you are ready to take ownership of administrative excellence within a fast-moving international technology firm, submit your candidacy today.
1. Prepare your most recent resume exclusively in the English language.
2. Draft an email with the subject line format: DocCon JKT – [YOUR NAME].
3. Send your complete profile directly to: [email protected].
Please note that only candidates who meet the profile requirements and are shortlisted for interviews will be contacted by our talent acquisition team.