# Career Opportunity at PT Duta Marine: Site Secretary Vacancy
Navigating a career in the fast-paced offshore, marine, and oil and gas sectors requires precision, adaptability, and exceptional organizational talent. PT Duta Marine stands as an industry leader, delivering comprehensive, end-to-end operational and maintenance solutions for complex marine assets such as FSOs, FPSOs, LNG carriers, and tugboats. Known for an impressive track record in asset conversion, seamless installation, and efficient offshore management, the company continually seeks driven professionals to support its growing operations.
If you possess a meticulous eye for detail and exceptional administrative expertise, PT Duta Marine offers an exciting opportunity to anchor your career as a Site Secretary. This role places you at the heart of dynamic project execution, ensuring smooth daily workflows and robust communication across all site operations.
## Required Skills and Qualifications
To thrive in this demanding yet rewarding site-based role, candidates must meet specific professional standards. PT Duta Marine values competence, reliability, and proactive problem-solving abilities.
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline.
* Technical Proficiency: Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint) alongside familiarity with modern digital document management platforms.
* Communication Mastery: Exceptional verbal and written communication skills in both the local language and English, enabling the drafting of precise official correspondence.
* Organizational Agility: Demonstrated capacity to manage simultaneous site tasks, adhere to strict reporting deadlines, and maintain composure in high-pressure environments.
* Professional Integrity: Uncompromising discretion when handling sensitive project details, contractor agreements, and confidential personnel records.
## Key Responsibilities
As a Site Secretary, you will serve as the operational backbone of the location, bridging communication between site management, visiting stakeholders, and field personnel. Your core duties encompass a wide range of vital administrative functions:
1. Communication and Correspondence Management
* Handle incoming and outgoing phone calls, screen inquiries, and route them to the appropriate personnel.
* Manage electronic mail, physical mail, and internal site memos efficiently.
* Draft professional correspondence and official notices on behalf of the site management team.
2. Documentation and Record Control
* Format, type, and meticulously archive comprehensive site reports and daily operational logs.
* Record and distribute accurate minutes for project and safety meetings.
* Maintain organized physical and digital archives of critical safety and compliance documentation.
3. Scheduling and Coordination
* Organize routine site progress meetings and prepare the necessary briefing materials.
* Coordinate conference spaces and strictly maintain the project manager’s calendar.
* Anticipate scheduling conflicts and proactively resolve them before they impact operations.
4. Visitor Reception and Site Security Support
* Welcome incoming clients, official inspectors, and external subcontractors with high-level professionalism.
* Oversee the site visitor registration process accurately.
* Issue mandatory safety briefings, access passes, and Personal Protective Equipment (PPE) guidelines to guests.
5. Inventory and Office Administration
* Monitor stock levels of routine office stationery, administrative supplies, and pantry items.
* Track inventory for PPE issuance forms and safety gear documentation.
* Reorder supplies ahead of depletion to guarantee uninterrupted site administration.
6. Logistics and Travel Facilitation
* Arrange local transportation schedules for site personnel and visiting executives.
* Coordinate business travel itineraries, accommodation, and related bookings.
* Provide logistical support for company events, workshops, and safety seminars held on location.
Embarking on a journey with PT Duta Marine means becoming an integral part of pioneering maritime and energy solutions. Bring your administrative prowess to an organization that values operational excellence and professional growth. Prepare your application today to secure your place within a dynamic industry leader.